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Quotation Process
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Tender Process

What are the tender purchasing steps?Back to Top

Once it has been determined that a purchase is required, and the funding has been approved, the seven main steps in the tender purchasing process are:


Tender Steps picture

Tender process is determinedBack to Top

The dollar value of the purchase, and its business category, determine when a tender process is used. To review how this decision is made refer to how purchasing works.

Request for Tender is prepared Back to Top

The Request for Tender outlines what is required, the contractual requirements and how you should respond. The Request for Tender is usually comprised of:

  • Conditions of Tender.
  • A specification that describes the product, service or works required.
  • Conditions of Contract.
  • Supplier Response Schedules (which may include documentation to be completed by you as part of your response).

See Understanding the Procurement Documentation for further information.

Tenders are invitedBack to Top

The value, complexity and business category determine how tenders are invited. How purchasing works explains the rules and guidelines for when, where and how tenders are invited.

In some cases you will need to be prequalified to be able to be successful or even to respond to the Request to Tender. See the prequalification section to see when this is required and how to register.

Suppliers respondBack to Top

You should first obtain all relevant documentation.  Then:

  1. attend any pre-tender briefing sessions being conducted;
  2. clarify any uncertainties;
  3. plan your response;
  4. prepare your response; and
  5. submit your response in the right format, on time and at the right location.

To find out more see Planning to Quote or Tender.

Evaluation and selectionBack to Top

Tenders are usually evaluated by a tender evaluation committee.   Each tender will be checked for compliance with any Conditions for Participation and if compliant, then evaluated against the criteria specified in the tender documentation.  For more information, refer to Understanding how Quotations or Tender submissions are Evaluated.

Notification and debriefingBack to Top

When a contract has been awarded, the successful tenderer will be advised in writing of the outcome.  Unsuccessful tenderers are also advised and offered a debriefing interview.

Contracts established and managedBack to Top

Generally, a formal agreement will be required between the successful tenderer and the relevant government agency.  The contract comprises all information provided to and by the successful tenderer.

The contract will outline the responsibilities of the contractor and the Government agency.  For further information see establishing a contract and managing the contract. 

For large value contracts, a Tasmanian Industry Participation Plan may be required.

Payment will be made at the completion of the contract or as outlined in the payment schedule.


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